Volume 49, Issue 1

This article seeks to provide an example of a scalable and achievable born digital ingest workflow for cultural heritage institutions of any size, including those with limited funding. Like many small archives, the University of Idaho (U of I) Library Special Collections and Archives (SPEC) has accepted born digital material when it arrives as part of analog collections for the last 20 years. However, the Library has faced numerous challenges similar to those of other small institutions when developing workflows for born digital preservation and ingest. These include lack of funding, systems, and policies. Despite a growing number of resources that support digital preservation work, among current best practices it is difficult to find scalable workflows for institutions with limited staff and funds. By implementing accessible open-source software and prioritizing preservation tasks, U of I Library has developed a low-cost way to implement systems for digital preservation with responsibilities that can be spread out among librarians and archivists with varying technical expertise.

This study discusses the sharing of research data through the Repositori Ilmiah Nasional, the Indonesian national scientific repository, which is managed by the Center for Scientific Data and Documentation, Indonesian Institute of Sciences (Pusat Dokumentasi dan Informasi Ilmiah, Lembaga Ilmu Pengetahuan Indonesia, known by the abbreviation PDDI-LIPI). The purpose of this study is to describe the process of research data sharing and identify supporting factors and obstacles faced in that process. This study uses a qualitative approach, with a case study method. Data collection techniques included field observations and observations on the repository system; semi-structured interviews with several informants, including researchers as well as development and librarian teams; and, analysis of policy documents and guidelines. Through these investigations, we discovered that while the Center has developed a new DataVerse repository system to enable research data sharing, there are still several issues that impede the repository from meeting institutional goals for increased data access. There is a need for additional training and socialization of researchers, to encourage and motivate them to share their research data through this service. Additionally, staff members need to gain competence in the management and curation of data. Researchers and librarians involved in research data sharing activities still face various obstacles in the areas of policy, service visibility, and promotion. This research is expected to increase the awareness of researchers, librarians, and repository development teams about each other’s needs and to aid them in collaborating with each other to optimize the sharing of research of data through the repository.

This paper presents a careful review of studies underlining the impediments in digitization and digital preservation of cultural heritage resources faced by library professionals, archivists and project managers in digitization projects. A systematic and structured literature review based on the conceptual and empirical published studies on digitization and digital preservation is done to sieve out the barriers and challenges of digitization projects. The findings of the study revealed that most digitization projects suffer with impediments such as, inadequate funding, lack of national-level digital preservation policy and absence of technical infrastructure while digitizing and preserving the cultural and heritage resources. The originality of the paper lies in presenting the prominent constraints in digitization and preservation of cultural and heritage resources in consolidated manner otherwise scattered in several case studies. The findings will be of high significance for librarians and digitization project managers at the planning stage of their digitation projects.