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Strategic Planning in Emergency Management: Highlighting the Critical Role (and Impacts) of the Planning Process

  • Scott Robert Manning EMAIL logo
Published/Copyright: June 12, 2023

Abstract

Strategic planning is a critical element in the strategic management of any public organization, including local emergency management agencies (EMAs). However, while the importance of strategic planning in emergency management is well founded, even codified in the national standards, little is known empirically about its actual use, and even less is known about the impacts of the planning process on local programs. As such, this study examined the strategic planning practices of county-level EMAs throughout the United States, focusing on the strategic planning process and its underlying dimensions. A composite index for strategic planning comprehensiveness was developed, based on five planning process dimensions, and then analyzed to gauge its relative impacts on local program quality. The findings revealed that the strategic planning process had a direct and significant impact on the quality of local emergency management programs, with the regression model explaining about 60 % of the variance in the local program quality index scores.


Corresponding author: Scott Robert Manning, Department of Emergency Management and Public Administration, Jacksonville State University, 700 Pelham Road North, Jacksonville, AL, 36265-2796, USA, E-mail:

Appendix A: Group Comparisons (Strategic Planning Level)

Table A1:

Group comparisons for program management.a

Variable description Groupb N Mean Deltac Effect sized E.S. Δe OR
Program is guided by a meaningful vision statement NP 88 2.23 0.71i 0.811 +0.230 4.34
HLSP 98 2.94
Program is guided by a clear and well-focused mission statement NP 88 2.31 0.74i 0.879 +0.294 5.36
HLSP 98 3.05
Realistic program goals have been established across all functions NP 88 2.24 0.84i 1.058 +0.505 6.57
HLSP 98 3.08
Performance objectives established for all program goals NP 88 2.16 0.80i 1.092 +0.626 6.11
HLSP 98 2.96
Performance objectives used to identify problems/monitor goal attainment NP 88 2.16 0.77i 1.045 +0.625 5.23
HLSP 98 2.93
Program manager has unrestricted access to key officials NP 88 2.95 0.40h 0.467 +0.395 2.91
HLSP 98 3.35
Program manager is respected and has strong voice in the community NP 88 2.86 0.41h 0.517 +0.427 3.71
HLSP 98 3.27
Program committee is composed of local leaders/key decision makers NP 88 2.48 0.28g 0.322 +0.405 1.80
HLSP 98 2.76
Program committee is very active in supporting the program manager NP 88 2.33 0.66i 0.807 +0.459 5.61
HLSP 98 2.99
Governing officials are routinely focused on hazard/disaster problems NP 88 2.03 0.63i 0.620 +0.438 2.74
HLSP 98 2.66
Governing officials are committed to and fully support the program NP 88 2.35 0.61i 0.697 +0.510 3.31
HLSP 98 2.96
Governing officials always support actions to improve the program NP 88 2.24 0.45i 0.532 +0.446 2.85
HLSP 98 2.69
Program has the resources necessary to be successful NP 88 1.63 0.86i 0.939 +0.579 5.74
HLSP 98 2.49
Program routinely meets/exceeds its stated goals and objectives NP 88 2.27 0.46i 0.567 +0.338 2.48
HLSP 98 2.73
Status of program budget over the past five years NP 88 1.88 0.22g 0.299 +0.178 2.31
HLSP 98 2.10
Status of program grant funding over the past five years NP 88 1.64 0.15 0.206 +0.243
HLSP 98 1.79
Accreditation status of the program NP 88 0.32 0.76i 0.616 +0.176 8.39
HLSP 98 1.08
  1. aCronbach’s Alpha = 0.876. bNP = non-strategic planning EMAs; HLSP = high level strategic planning EMAs. cDelta (Δ) = HLSP mean score – NP mean score. dBased on Cohen (1988): 0.2 = small effect, 0.5 = moderate effect, 0.8 = large effect. eE.S. Δ = differences between the current effect sizes and those found in Manning (2020a). fOR = odds ratios (calculated for significant results only). g p < 0.05, h p < 0.01, i p < 0.001.

Table A2:

Group comparisons for preparedness variables (assessment/planning).a

Variable description Groupb N Mean Deltac Effect sized E.S. Δe OR
All local hazards have been identified, assessed, and documented NP 86 3.09 0.17 0.250 +0.163
HLSP 98 3.26
All local vulnerabilities have been identified, assessed, and documented NP 86 2.74 0.41h 0.518 +0.235 3.11
HLSP 98 3.15
Event probabilities and estimated losses determined by risk analysis NP 86 2.00 0.72i 0.793 +0.319 4.46
HLSP 98 2.72
Risk assessment considers the impacts of regional, national, and global events NP 86 2.23 0.58i 0.639 +0.201 3.26
HLSP 98 2.81
Scenarios have been developed to identify program needs NP 86 2.27 0.69i 0.841 +0.319 4.14
HLSP 98 2.96
A comprehensive assessment of local capabilities has been conducted NP 86 2.35 0.67i 0.828 +0.414 4.46
HLSP 98 3.02
Strategies have been developed to acquire necessary resources NP 86 2.09 0.73i 0.860 +0.374 4.69
HLSP 98 2.82
Mutual aid agreements established with local private sector organizations NP 86 2.10 0.74i 0.733 +0.265 3.83
HLSP 98 2.84
Mutual aid agreements established with local nonprofit organizations NP 86 2.49 0.52i 0.600 +0.169 3.35
HLSP 98 3.01
Mutual aid agreements established with entities outside the jurisdiction NP 86 2.57 0.65i 0.818 +0.279 5.30
HLSP 98 3.22
Emergency response plan developed in accordance with federal guidelines NP 86 3.12 −0.02 −0.019 +0.085
HLSP 98 3.10
Emergency response plan addresses special needs/vulnerable populations NP 86 2.73 0.35h 0.412 +0.225 2.60
HLSP 98 3.08
Risk communication plan developed in accordance with federal guidelines NP 86 2.35 0.46h 0.505 +0.157 3.79
HLSP 98 2.81
Jurisdiction has accurate/accessible inventory of response/recovery assets NP 86 2.35 0.35h 0.395 +0.223 1.97
HLSP 98 2.70
Frequency of local hazard-vulnerability assessments NP 86 1.38 0.79h 0.523 +0.197 2.79
HLSP 98 2.17
Frequency of updates/revisions for existing operational plans NP 86 2.51 0.54g 0.371 +0.207 1.56
HLSP 98 3.05
  1. aCronbach’s Alpha = 0.880. bNP = non-strategic planning EMAs; HLSP = high level strategic planning EMAs. cDelta (Δ) = HLSP mean score – NP mean score. dBased on Cohen (1988): 0.2 = small effect, 0.5 = moderate effect, 0.8 = large effect. e E.S. Δ = differences between the current effect sizes and those found in Manning (2020a). fOR = odds ratios (calculated for significant results only). g p < 0.05, h p < 0.01, i p < 0.001.

Table A3:

Group comparisons for preparedness variables (training/exercising).a

Variable description Groupb N Mean Deltac Effect sized E.S. Δe OR
An assessment of training needs is conducted on an annual basis NP 86 2.56 0.53i 0.646 +0.368 5.17
HLSP 98 3.09
Response personnel have been properly trained on their roles/responsibilities NP 86 2.38 0.41h 0.517 +0.321 3.39
HLSP 98 2.79
Elected officials have been properly trained on their roles/responsibilities NP 86 1.71 0.32g 0.325 +0.254 2.18
HLSP 98 2.03
Administrators have been properly trained on their roles/responsibilities NP 86 2.02 0.38h 0.420 +0.358 2.23
HLSP 98 2.40
Training has been provided for all volunteers and auxiliary personnel NP 86 2.41 0.38h 0.506 +0.240 3.15
HLSP 98 2.79
Warning systems have been developed and are tested on a regular basis NP 86 3.03 0.10 0.135 +0.110
HLSP 98 3.13
Communication systems are inter-operable and tested on a regular basis NP 86 2.94 0.32h 0.419 +0.217 4.92
HLSP 98 3.26
A multi-year training/exercise plan has been developed with clear priorities NP 86 2.49 0.58i 0.634 +0.195 2.72
HLSP 98 3.07
Evaluation is used to measure performance against exercise objectives NP 86 2.84 0.45i 0.673 +0.230 5.64
HLSP 98 3.29
Corrective actions identified during exercises are tracked to completion NP 86 2.24 0.66i 0.785 +0.317 4.36
HLSP 98 2.90
Number of local training seminars conducted in the past year NP 86 1.51 0.87i 0.578 +0.071 2.74
HLSP 98 2.38
Number of local training workshops conducted in the past year NP 86 1.24 0.91i 0.607 +0.021 2.92
HLSP 98 2.15
Number of tabletop exercises in the past 3 years NP 86 2.06 0.53g 0.375 +0.086 2.09
HLSP 98 2.59
Number of local drills in the past 3 years NP 86 1.73 0.41g 0.273 +0.108 1.59
HLSP 98 2.14
Number of functional exercises in the past 3 years NP 86 1.19 0.44g 0.331 +0.130 1.92
HLSP 98 1.63
Number of full-scale exercises in the past 3 years NP 86 0.95 0.16 0.130 +0.138
HLSP 98 1.11
  1. aCronbach’s Alpha = 0.880. bNP = non-strategic planning EMAs; HLSP = high level strategic planning EMAs. cDelta (Δ) = HLSP mean score – NP mean score. dBased on Cohen (1988): 0.2 = small effect, 0.5 = moderate effect, 0.8 = large effect. eE.S. Δ = differences between the current effect sizes and those found in Manning (2020a). fOR = odds ratios (calculated for significant results only). g p < 0.05, h p < 0.01, i p < 0.001.

Table A4:

Group comparisons for hazard mitigation variables.a

Variable description Groupb N Mean Deltac Effect sized E.S. Δe OR
Hazard mitigation plan developed in accordance with federal guidelines NP 86 3.37 0.24g 0.333 +0.087 3.25
HLSP 98 3.61
Jurisdiction has adopted risk-based land use planning NP 86 2.26 0.71i 0.721 +0.251 3.15
HLSP 98 2.97
Jurisdiction addresses hazard-related issues in its comprehensive planning NP 86 2.45 0.69i 0.831 +0.285 5.95
HLSP 98 3.14
Jurisdiction consistently tracks repetitive loss properties NP 86 2.24 0.58i 0.603 +0.254 3.15
HLSP 98 2.82
Jurisdiction targets repetitive loss properties for acquisition or relocation NP 86 1.95 0.61i 0.611 +0.232 3.04
HLSP 98 2.56
Program has a well-developed public education curriculum NP 86 2.21 0.51i 0.597 +0.239 2.65
HLSP 98 2.72
Public education focuses on hazards, preparedness, and mitigation NP 86 2.43 0.50i 0.629 +0.183 3.72
HLSP 98 2.93
Public education is routinely delivered via meetings, workshops, and seminars NP 86 2.42 0.55i 0.598 +0.252 3.09
HLSP 98 2.97
Preparedness, mitigation, and recovery information on program website NP 86 2.30 0.44h 0.460 +0.152 1.63
HLSP 98 2.74
Outreach strategy has been developed to ensure access to program education NP 86 1.93 0.73i 0.877 +0.222 5.48
HLSP 98 2.66
Jurisdiction’s hazard mitigation plan has been approved by FEMA NP 86 3.40 0.33g 0.333 +0.100 2.53
HLSP 97 3.73
Jurisdiction participates in the national flood insurance program NP 86 3.72 0.16 0.194 +0.173
HLSP 97 3.88
Jurisdiction participates in the community rating system NP 86 1.72 0.82h 0.451 +0.070 2.32
HLSP 97 2.54
Jurisdiction is recognized as a storm-ready community NP 86 2.49 0.64g 0.385 +0.149 2.05
HLSP 97 3.13
  1. aCronbach’s Alpha = 0.784. bNP = non-strategic planning EMAs; HLSP = high level strategic planning EMAs. cDelta (Δ) = HLSP mean score – NP mean score. dBased on Cohen (1988): 0.2 = small effect, 0.5 = moderate effect, 0.8 = large effect. eE.S. Δ = differences between the current effect sizes and those found in Manning (2020a). fOR = odds ratios (calculated for significant results only). g p < 0.05, h p < 0.01, i p < 0.001.

Table A5:

Group comparisons for emergency response variables.a

Variable description Groupb N Mean Deltac Effect sized E.S. Δe OR
Permanent and fully functional EOC has been established NP 86 3.00 0.48h 0.458 +0.163 3.57
HLSP 97 3.48
Dedicated, fully functional location identified for alternate EOC NP 86 2.48 0.66i 0.616 +0.219 4.02
HLSP 97 3.14
Jurisdiction is fully capable of implementing ICS/NIMS NP 86 2.91 0.57i 0.733 +0.329 7.05
HLSP 97 3.48
Procedures, templates, and scripts have been established for issuing warnings NP 86 2.77 0.54i 0.742 +0.264 7.54
HLSP 97 3.31
Jurisdiction has a current policy/plan for managing volunteers NP 86 2.49 0.46h 0.492 +0.248 3.74
HLSP 97 2.95
Jurisdiction has a current policy/plan for managing donated goods/services NP 86 2.16 0.62i 0.637 +0.251 3.77
HLSP 97 2.78
Formal agreements established for sheltering and mass care NP 86 2.95 0.37h 0.518 +0.319 3.40
HLSP 97 3.32
Staging areas and points of distribution have been pre-identified/documented NP 86 2.85 0.41i 0.558 +0.384 6.54
HLSP 97 3.26
Jurisdiction has a well-developed and fully tested evacuation plan NP 86 1.97 0.47h 0.464 +0.258 3.30
HLSP 97 2.44
GIS and other advanced software and applications used to manage response NP 86 2.51 0.57i 0.555 +0.292 2.77
HLSP 97 3.08
EOC has been upgraded and/or renovated in the last two years NP 86 2.26 0.11 0.075 +0.007
HLSP 97 2.37
Jurisdiction has an active CERT program NP 86 1.53 1.01i 0.565 +0.160 2.74
HLSP 97 2.54
  1. aCronbach’s Alpha = 0.802. bNP = non-strategic planning EMAs; HLSP = high level strategic planning EMAs. cDelta (Δ) = HLSP mean score – NP mean score. dBased on Cohen (1988): 0.2 = small effect, 0.5 = moderate effect, 0.8 = large effect. eE.S. Δ = differences between the current effect sizes and those found in Manning (2020a). fOR = odds ratios (calculated for significant results only). g p < 0.05, h p < 0.01, i p < 0.001.

Table A6:

Group comparisons for disaster recovery variables.a

Variable description Groupb N Mean Deltac Effect sized E.S. Δe OR
Disaster recovery plan developed in accordance with federal guidelines NP 86 2.27 0.46h 0.481 +0.247 2.45
HLSP 97 2.73
COOP plan developed in accordance with federal guidelines NP 86 2.47 0.63i 0.703 +0.467 4.98
HLSP 97 3.10
COG plan developed in accordance with federal guidelines NP 86 2.36 0.60i 0.649 +0.396 3.79
HLSP 97 2.96
Local ordinance to support disaster recovery and reconstruction NP 86 1.97 0.60i 0.625 +0.323 2.83
HLSP 97 2.57
Uniform policies/procedures developed for conducting damage assessments NP 86 2.53 0.42h 0.518 +0.237 2.16
HLSP 97 2.95
Inventory of state/federal post-disaster assistance and related grant programs NP 86 2.16 0.62i 0.711 +0.219 3.26
HLSP 97 2.78
Pre-designated locations have been established for a DRC NP 86 2.20 0.46i 0.533 +0.299 2.70
HLSP 97 2.66
Strategy/policies developed to support long-term sheltering and housing NP 86 1.90 0.51i 0.564 +0.260 4.05
HLSP 97 2.41
Jurisdiction has trained personnel to track expenses for disaster recovery NP 86 2.26 0.64i 0.705 +0.269 4.64
HLSP 97 2.90
Development of assistance and support mechanisms for recovery workers NP 86 1.87 0.53i 0.595 +0.251 3.23
HLSP 97 2.40
  1. aCronbach’s Alpha = 0.882. bNP = non-strategic planning EMAs; HLSP = high level strategic planning EMAs. cDelta (Δ) = HLSP mean score – NP mean score. dBased on Cohen (1988): 0.2 = small effect, 0.5 = moderate effect, 0.8 = large effect. eE.S. Δ = differences between the current effect sizes and those found in Manning (2020a). fOR = odds ratios (calculated for significant results only). g p < 0.05, h p < 0.01, i p < 0.001.

Appendix B: Correlation Matrix (Strategic Planning/Program Quality)

Table B1:

Correlation matrix for county, program, and program quality variables.

01 02 03 04 05 06 07 08 09 10 11
01 = County population 1.00
02 = Geographic land area 0.134a 1.000
03 = Population density 0.784c −0.108a 1.000
04 = Full-time employees 0.802c −0.005 0.788c 1.000
05 = Part-time employees 0.019 −0.078 −0.011 0.072 1.000
06 = Budget funding 0.661b 0.029 0.627c 0.874c −0.016 1.000
07 = Grant funding 0.488c 0.147b 0.288c 0.688c −0.025 0.783c 1.000
08 = Hazard related events 0.304c −0.045 0.243c 0.215c 0.024 0.260c 0.372c 1.000
09 = Education level 0.200b −0.021 0.174b 0.158a −0.046 0.150a 0.230c 0.048 1.000
10 = Strategic planning index 0.203b −0.250 0.231b 0.160a 0.153 0.153a 0.135 0.148 0.041 1.00
11 = Program quality index 0.286c −0.146a 0.251c 0.234c 0.201b 0.234c 0.229c 0.238c 0.006 0.777c 1.000
  1. aSignificance (p < 0.05). bSignificance (p < 0.01). cSignificance (p < 0.001).

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Received: 2022-03-02
Accepted: 2023-05-15
Published Online: 2023-06-12

© 2023 Walter de Gruyter GmbH, Berlin/Boston

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